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State-Level Requirements for Approval of Various Academic Program Actions at Public Institutions

This process chart was developed by SCHEV staff as a reference guide for public institutions seeking state action on academic programs. Yellow shaded actions require preparation of program proposals. Non-shaded actions require submission of designated forms and narrative statements. SCHEV's policy for “Academic Programs at Public Institutions: Policies and Procedures for Program Approvals and Changes" contains definitions of these terms, specific policy statements, and detailed instructions.  Forms and guide documents are provided below.

Academic Program Action Sought by Institution Council Approval SCHEV Staff Approval Action Reported to SCHEV No Action Required at State Level
C.A.G.S. or Ed.S. 1 X      
Certificates   X    
CIP Code Change   X    
Degree Designation Change   X    
New Degree Program 1 X      
Program Discontinuance 2   X X  
Program Merger 3   X    
Program Modification   X    
Program Name Change   X    
Sub Areas: Concentration, Emphasis, Focus, Major, Option, or Track       X


1 If a proposed academic program will elevate a public institution to a new degree level, the institution must also seek approval to change its degree-level authority through the appropriate state procedures.
2 Submit the “Intent to Discontinue an Academic Program” cover sheet and requisite narrative. Action to remove a degree designation must be approved by SCHEV staff.
3 Submit the “Merged Academic Program” cover sheet and requisite narrative. All requests for merged degree programs must be approved by Council.

The following forms are required for document and proposal submissions. SCHEV will not accept altered forms. Institutions should not change the SCHEV text or categories. 

Academic Program Cover Sheets

Certification Statements

Enrollment, Resources and Other Forms

19 KB

Program Announcement Forms

Guidance Documents

SCHEV values honesty, quality, diversity, inclusion, growth-orientation, personal well-being, equity, transparency and accountability.
Through these values, we create a welcoming work environment that represents the best of who we are as an agency and as individuals.

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