Creating Accessible Documents

How to create accessible documents for posting on the SCHEV website

In order to ensure that documents meet the WCAG 2.0 guidelines, the links below have been provided to give examples and guidance on how to create accessible documents for posting on the SCHEV website.
You must have the full version of Adobe Acrobat Pro if you need to check for full accessibility of the pdf and to make changes inside the actual PDF document. 

How to Make Your MS Office Documents Accessible  [WORD doc]

Creating Accessible PDFs

• WebAIM on PDF Accessibility – Defining Acrobat PDF Accessibility
  Background and information about accessibility in general.
  
  • Converting Documents to PDF
    Instructions how to convert a word document into an accessible PDF.
  • Acrobat & Accessibility
    Using Acrobat Pro for creating accessible pdfs.
  • Accessible Forms in Acrobat
    Creating accessible forms using Acrobat Pro.
• W3C PDF Techniques for WCAG 2.0
  Techniques and how to instructions to create accessible pdfs using Acrobat Pro or Word. Much more in-depth than the WebAIM instructions.
• PDF accessibility from Adobe
  Using Adobe Acrobat Pro to review and make accessible pdfs.

Creating accessible Microsoft Word documents

• https://webaim.org/techniques/word/
• WebAIM: Creating Accessible Word Documents
  How to make your word document accessible before exporting to a pdf.
• Google Drive Documents

Video

• W3C Multimedia Accessibility FAQ
  Basic FAQs for making your videos accessible.
• WebAim: Captions, Transcripts, and Audio Descriptions
  Adding captions and other audio descriptions to your videos.

How to use color in accessible documents

• The A11Y Project: What is Color Contrast?
  Understanding colors and visual impairments.
• Jim Thatcher's Web Accessibility Course Section on Color
  Issues and resolutions for meeting accessibility when using colors.
• WebAim: Visual Disabilities: Color-blindness
  Description of color blindness.
• Use of Color: Understanding WCAG Success Criterion 1.4.1How to create and access information that is conveyed by color differences, that is, by the use of color where each color has a meaning assigned to it.
• Contrast (Minimum): Understanding WCAG Success Criterion 1.4.3
  How to provide enough contrast between text and its background so that it can be read by people with moderately low vision
• Color Contrast Analysis
  • The Paciello Group Colour Contrast Analyser
  • WebAIM: Color Contrast Checker
  • WAVE Accessibility Evaluation Tool – includes color contrast tool and desaturate feature
  • Wave Browser Extension for Chrome or Mozilla – includes color contrast tool
  • Document Accessibility Toolbar (DAT) – Microsoft ribbon toolbar that include color contrast analysis tool
  • Accessible Color Palette Builder

Ensuring accessible images

• Penn State: ALT Text Basics
  ALT Tags are invisible descriptions of images which are read aloud to blind users on a screen reader. Understanding ALT tags. Adding ALT text allows authors to include images, but still provide the content in an alternative text based format.
• WebAIM: Images
  Overview of making your images accessible.
• WebAIM: Alternative Text
  Adding alternative text for images is the first principle of web accessibility. Appropriate use of ALT text.
• WebAIM: Alt Text Blunders
  Common mistakes and how to correct them.
• Microsoft: Add Alternative Text
  How to add alternative text to a shape, picture, chart, table, SmartArt graphic, or other object