Academic Affairs Policies and Guidelines Governing Public Institutions

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This page provides the policies for Degree and Certificate Academic Program Actions at Public Institutions, Organizational Changes at Public Institutions, Mission Statement Changes at Public Institutions, Escalation of Degree Level Authority at Public Institutions, and Degree Program Productivity and Viability at Public Institutions, and other SCHEV policies and guidelines for public institutions in Virginia. 


Academic Program Actions at Public Institutions

Degree and Certificate ApprovalsDegree and Certificate Academic Programs Actions and Changes Policy
pdf-icon-png-2056New Degree Program Guidance Document
pdf-icon-png-2056Certificate Program Definitions

download fileAccess Academic Program Action Forms

Guide Documents

Representation of Academic Programs

PDF documentSCHEV Guide Document for Institution Website Representation of Approved Academic Programs at Public Institutions

PDF document

Guidelines on the Marketing of Academic and/or Organizational Matters Prior to SCHEV Action


Organizational Changes at Public Institutions

Org Change Policy Organizational Changes Policy

download fileAccess Organizational Change Forms


Mission Statement Changes at Public Institutions

Mission Change Policy Mission Statement Change Policy

download fileAccess Mission Statement Change Forms


Degree Program Productivity and Viability at Public Institutions

Degree Program Productivity and Viability Policy Degree Program Productivity and Viability at Public Institutions Policy

download fileAccess Degree Program Productivity and Viability Forms


Escalation of Degree Level Authority at Public Institutions

Degree Escalation Policy Escalation of Degree Level Policy

download fileAccess Escalation of Degree Level Authority Forms


Transfer-Related Policies, Guidelines, and Forms 

PDF document Combined Passport UCGS Course Roster
PDF document Passport-ICG Waiver Form
PDF document Passport and Uniform Certificate of General Studies Participating Institutions
PDF document Public Higher Education Policy Guidelines for the Development of Pathways Maps
PDF document Public Higher Education Policy Guidelines for the Development of Transfer Agreements
PDF document Public Higher Education Policy on Passport and Uniform Certificate of Gen. Studies Programs
PDF document Request for Addition of Course to Passport or Uniform Certificate of Gen. Studies (UCGS) Course Roster
PDF document SCHEV Policy Statement on Distance Education Courses Updated by Council, Sept. 2020
PDF document SCHEV Policy Statement Distance Education Supplement
PDF document SCHEV Recognized General Studies Transfer Associate Degrees
PDF document State Policy on College Transfer


Dual Enrollment and Transferability

PDF document Policy on the Offering of Dual Enrollment Courses
PDF document Virginia Higher Education Policy for Dual Enrollment Transferability (Jan. 2019)


Student Learning Assessment at Public Institutions

PDF document Learning Assessment Policy
PDF document Virginia Public Higher Education Policy on Course Credit for AP, Cambridge, CLEP and IB


General Guidelines and Policies

PDF document Guidelines for Policies - Contracts Under the Conflict of Interests Act
PDF document Guidelines for Institutional Policy on Hazing
PDF document Guidelines for Institutional Policy on Study Abroad

Guidelines for Military Students
PDF document  Guidelines on Award of Military Credit (Jan. 2023)
PDF document  Guidelines on Virginia Tuition Relief, Refund, and Reinstatement

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