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Virginia Military Survivors and Dependent Education Program

Download printable version of fact sheet VMSDEP Fact Sheet PDF Format

2013-14 Stipend Fact Sheet

General Description and Purpose

The purpose of the Virginia Military Survivors and Dependent Education Program (VMSDEP) is to provide eligible students enrolled in a Virginia public college or university (institution) with certain education benefits in acknowledgement of the military service and sacrifice of their military parent or spouse.

Eligibility

The eligible student must be:

  1. Accepted by and enrolled in a Virginia public college or university; and
  2. a. A spouse of a qualifying military service member; or
    b. A child, between the ages of 16 and 29, inclusive, of a qualifying military service member.

The qualifying military service member is one who meets at least one criterion in each of the following four areas.

  1. Served on active duty in:
    1. US Armed Forces;
    2. US Armed Forces Reserve;
    3. Virginia National Guard; or
    4. Virginia National Guard Reserve.
  1. During:
    1. Military operations against terrorism;
    2. A peacekeeping mission;
    3. Active duty as a result of a terrorist act; or
    4. Any armed conflict subsequent to December 6, 1941.
  1. While serving active duty:
    1. Was killed;
    2. Was missing in action;
    3. Was prisoner of war; or
    4. Became permanently disabled or at least 90 percent disabled due to such service and is now a veteran.
  1. Have one of the following qualifying statuses:
    1. Virginia domicile at time of entering service or called up from reserves;
    2. Virginia domicile for at least five years immediately prior to student applying for admission to the institution;
    3. If deceased, was Virginia domicile on, and for at least five years prior to, his death;
    4. In the case of a qualifying child, is deceased and the surviving parent had been, at some point previous to marrying the deceased military member, a Virginia domicile for at least five years or is and has been a Virginia domicile for at least five years prior to studentís application for admission; or
    5. In the case of a qualified spouse, is deceased and the surviving spouse had been, at some time previous to marrying the deceased military spouse, a Virginia domicile for at least five years or is and has been Virginia domicile for at least five years prior to his or her admission application.

Benefits

Tuition/Fee Waiver
Eligible students, as confirmed by the Virginia Department of Veterans Services (DVS), are guaranteed waiver of all tuition and mandatory fees at a Virginia public college or university regardless of degree program or enrollment level.

Stipend
In addition, as funds are available, eligible students may receive a stipend to offset other educational expenses incurred by the student, such as room, board, books, and supplies. Please note that the stipend is not available for the advance purchase of books. The current maximum authorized award is $1,800, allocated to fall 2013 and spring 2014 terms according to the schedule below.

Term award amounts by enrollment level
Enrollment Level Credit Hours
as of census date (end of add/drop)
Term Amount
Undergraduate Graduate
Full-Time 12+ 9+ $900
3/4-Time 9-11 7-8 $675
Half-time 6-8 5-6 $450
< Half-time 1-5 1-4 $225

Stipend priority funding system for fall and spring stipends

Because there may not be sufficient funding to make full VMSDEP stipends to all eligible students, a priority funding system will be used to determine the order and amount of stipends. Students in a higher Priority category must receive their full projected annual stipend, as determined by SCHEV based on student enrollment level, before subsequent categories can be considered for funding.

Only students appearing on the verification rosters released by SCHEV to the institutions will be funded for the terms specified as authorized, regardless of certification/verification from any other source.

The priority dates are as follows:

If funds remain after the priority category authorizations are funded, additional stipends at the Third Priority level will be made on a first-come, first-served basis until funding is exhausted (based first on date of DVS notice of term authorization to SCHEV and then date of DVS term authorization).

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Stipend priority funding system for summer stipends

In May of each year, if all fall and spring term authorizations have been funded and sufficient funds remain, summer stipends will be awarded.  Priority for summer awards will be based on a first-come, first served basis until funding is exhausted or the cut off for fiscal year disbursement requests, whichever occurs first. The first-come first-served basis is based first on the date DVS provides notification to SCHEV and second on the date that DVS authorized the student.

Stipend restrictions

The following restrictions apply to the stipend:

  1. Stipends are based on available funding and are awarded according to the above priority system.

  2. The stipend is not available for noncredit courses, which include courses taken for audit.

  3. For purposes of determining the stipend amount, the enrollment level is determined as of the end of the institutionís census date (end of add/drop period); credit hours added after that date will not be included in the studentís enrollment level.

  4. A student may receive the stipend through one institution only. If a student is enrolled concurrently at multiple participating institutions and there is a formal consortium agreement in place, the student may receive funding based on the combined enrollment. If there is no formal consortium agreement, funds will be based and disbursed on the higher level of enrollment. However, a student remains eligible for the waiver of tuition and fees at each institution even if enrolled at multiple participating institutions.

  5. The maximum amount of the VMSDEP stipend, when combined with ďother scholarships, grants, and waiversĒ (i.e. other gift aid), cannot exceed the studentís cost of attendance (room, board, books, supplies, etc.). Other gift aid may include athletic or academic scholarships, veteranís benefits, etc.
    An example: John Smith is enrolled full-time for both fall and spring terms and expects to receive a $5,550 Pell Grant, a $450 SEOG Grant, a $2,000 state grant, and a $1,000 institutional grant Ė a total of $9,000 in gift aid. His room, board, book, supply, and other expenses total $10,000.

    Example: Expenses ($10,000) minus expected gift aid ($9,000) equal $1,000. Because the amount of the VMSDEP stipend cannot exceed expenses, his annual VMSDEP stipend would be reduced to $1,000.
  6. If a student withdraws from college, the stipend is adjusted by a percentage equivalent to the tuition refund policy in effect at the institution.
    Example: John Smith is receiving a $500 stipend for the spring term. He withdraws from the institution at the point where a student would be liable for 50% of charges. John is eligible to retain 50% of his stipend, or $250.
  7. No stipends will be awarded after the cut off for fiscal year disbursement requests has passed.

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Renewal

Benefits are limited to a total of four (4) years combined for undergraduate and graduate programs. However, benefits do not have to be used in four consecutive years, allowing for a break or breaks in a studentís education. The stipend is contingent upon available annual funding.

Stipend Process

  1. The student submits their VMSDEP application and a Virginia public college or university acceptance letter to DVS.

    Applications available on-line at: http://www.dvs.virginia.gov/veterans-benefits.shtml

    Contact Information:
    Keia Watkins, VMSDEP Administrator
    Keia.watkins@dvs.virginia.gov
    Phone:(804) 225-2083
    Fax: (804)-786-0809
    Hours: Monday through Friday, 8:00 a.m. to 4:30 p.m.
  2. DVS reviews the application and determines eligibility.
  3. DVS provides an authorization letter to the student as well as the institution and then provides the authorization information to SCHEV.
  4. SCHEV, working with the institution, verifies enrollment as of the end of the termís drop/add date, determines studentís final award amount for the term, and requests disbursement of funds to the institution approximately four to six weeks into the term.
  5. The institution applies the funds to the studentís account.†
  6. Funds are first applied to institutional direct charges, such as room and board.†Disbursements made by the institution to the student, if applicable, are then subject to the institutionís student refund policy.
  7. If the student withdraws after the census date, the award amount will be prorated based on the institutionís tuition refund policy.

Authorizing Language

Code of Virginia: http://leg1.state.va.us/cgi-bin/legp504.exe?000+cod+23-7.4C1

2013 Virginia Acts of Assembly, Chapter 806:

     Item 144.G

  1. Out of this appropriation, $1,325,000 the first year and $1,850,000 the second year from the general fund is designated for the Virginia Military Survivors and Dependents program, §23-7.4:1, Code of Virginia, to provide up to a $1,800 annual stipend to offset the costs of room, board, books and supplies for qualified survivors and dependents of military service members.

  2. The amount of the stipend is an estimate depending on the number of students eligible under §23-7.4:1, Code of Virginia. Changes that increase or decrease the grant amount shall be determined by the State Council of Higher Education for Virginia.

  3. The Director, State Council of Higher Education for Virginia, shall allocate these funds to public institutions of higher education on behalf of students qualifying under this provision.

  4. Each institution of higher education shall report the number of recipients for this program to the State Council of Higher Education for Virginia by April 1 of each year. The State Council of Higher Education for Virginia shall report this information to the Chairmen of the House Appropriations and Senate Finance Committees by May 15 of each year.

  5. The Department of Veterans Services shall consult with the State Council of Higher Education for Virginia prior to the dissemination of any information related to the financial benefits provided under this program.

     Item 462

  1. No child may receive the education benefits provided by ß 23-7.4:1, Code of Virginia, and funded by this or similar state appropriations, for more than four years or its equivalent
.