• Financial Aid
• Financial and Facility Policies and Forms
• Gear Up Forms
• No Child Left Behind Forms
• Private & Out-of-State Institution [P.O.P.E] Forms
• Public Institution Forms
• Student Tuition Guaranty Fund Claim Request Forms

Certain documents on the SCHEV web site require readers to use specific software programs or plug-ins. Download the latest version of Adobe Acrobat Reader. Word, Excel, or other products within the Microsoft Office Suite are available from Microsoft.

Financial Aid

• 2010-2011 Tuition Assistance Grant Program Application
• ACM Application for Participation

Student Tuition Guaranty Fund Claim Request Forms

• Attestation Statement
• Student Tuition Guaranty Fund Claim request
• Tax Status Form
• Closed School Student Survey

SCHEV Forms

• Transcript Search Form for Proprietary Institutions
• RFP - Consultant for Projections of Enrollment Demand

Private & Out-of-State Institutions

• POPE Regulations
• Student Complaint Information [PDF]
• Student Complaint Form [MSWord]

 

• New School Certification Process and Forms
  • Instructions [MSWord]
  • Institutional Certification Application Form [MSWord]
  • Institutional Certification Checklist for Postsecondary Schools [MSWord]
  • Institutional Sites Listing [MSWord]
  • Program Type Listing [MSWord]
  • Program Notification [MSWord]
  • Projected Accounting Budget [PDF]
  • Administrator Qualification Form [MSWord]
  • Instructor Qualification Form [MSWord]
  • Sample Catalog [MSWord]
  • Surety Instrument Calculation Worksheet [MSExcel]
  • Surety Bond [MSWord]
  • Sample of the Clean Irrevocable Letter of Credit [MSWord]
  • Acknowledgement of Prior Postsecondary Involvement [MSWord]
  • School Catalog Checklist [MSWord]
  • Directions for Preparing School Plan Report [PDF]
  • Sample Enrollment Agreement [PDF]

   

• Recertification Process and Forms
• Instructions [PDF]
• Institutional Certification Application Form [MSWord]
• Institutional Certification Checklist for Postsecondary Schools [MSWord]
• Enrollment Data Instructions [PDF]
• Enrollment Data Worksheet [MSExcel]
• Institutional Sites Listing [MSWord]
• Program Type Listing [MSExcel]
• Program Notification [MSWord]
• Chart of Accounts, Income Statement & Balance Sheet [PDF]
• Financial Statement [MSWord]
• Surety Instrument Calculation Worksheet [MSExcel]
• Surety Bond [MSWord]
• Sample of the Clean Irrevocable Letter of Credit [MSWord]
• Private Nonprofit School Financial Composite Score Calculcation Workseet [MSWord]
• Program Modification Notification [MSWord]
• Proprietary School Financial Composite Score Calculation Worksheet [MSWord]

 

• Forms for Religious Exempt Schools
  • Request for Name Acknowledgement [MSWord]
  • Projected Accounting Budget [MSWord]
  • Religious Exemption Form [MSWord]

   

• Other P.O.P.E forms
  
  • Instructions for Calculating Financial Composite Score
  • Financial Composite Score Calculation - Private Non-Profit and Proprietary Institution Worksheets
  • Change of Ownership Application
  • Request for Name Acknowledgement
  • Institutional Change of Name Application
  • Change of Location Application
  • Notification of Program Modification
  • Program Notification
  • Report on the Closing of a Campus
  • Agent Permit Application

Public Institutions

Full Policies for Public Institution Guidelines on Completing Forms

Forms:

• Guidelines for Change in Degree-Level Authority for State Institution
  Please contact SCHEV Academic Affairs and Planning.
• Proposal for Change Internally and/or Off-Campus or New Site
• New or Spin-off Academic Program Proposal Format
  (Contains cover sheet and projected enrollment form)
• Projected Resource Needs for Proposed Programs
  • Page 17
  • Page 18 (in MS Excel format)
  • Page 18 Alternative - This form can be used if the institution would like to show recurring costs after the first year (in MS Excel format)
  • Page 19
    
• Format for Revising Academic Program Title, CIP Code or Degree Designation
• Format for Merging Academic Program
• Intent to Discontinue an Academic Program
• Institutional Reponse to Preliminary program Viability Review and Request for Exemptions

Unless otherwise indicated, all forms for Public Institutions are in Adobe PDF. To access the above forms in MS Word, click here.

Finance & Facility Policies and Forms

• Chart of Accounts For Virginia State-Supported Colleges and Universities
• Higher Education Equipment Trust Fund Overview
• Requisition 2008 (fillable PDF)
• Requisition 2009 (fillable PDF)
• Attachment F (MS Excel)
• Higher Education Equipment Trust Fund - Policies and Procedures
• Higher Education Fixed Assets Guidelines for Educational and General Programs
• Facilities Inventory Guidance - Functional Categories [MSWord]
• Facilities Inventory Guidance - Room Use [PDF]
• Facilities Inventory Guidance - F1 Record Layout [PDF]
• Facilities Inventory Guidance - FUM Record Layout [PDF]
• Policies and Procedures for Maintaining Auxiliary Enterprise Reserves and Investment Yields
• Higher Education Facilities Condition Reporting Guidelines
• Higher Education Facilities Condition Reporting Worksheet (MS Excel)
• Higher Education Facilities Condition Reporting Worksheet for Infrastructure (MS Excel)
• Summary of Existing Inventory [PDF]
• Actual and Projected Regular Session On-Campus Enrollment [PDF]
• Request Listing [PDF]
• Preliminary Report of New and Deleted Space [PDF]
• Class Utilization Detail – 4-year (MS Excel)
• Class Utilization Detail – 2-year (MS Excel)
• Class Lab Utilization Detail – 4-year (MS Excel)
• Class Lab Utilization Detail – 2-year (MS Excel)
• Preliminary Classroom and Class Lab Utilization Statistics - Fall 2008 (PDF)

No Child Left Behind Forms

2010-11 No Child Left Behind Documents

• 2010-11 Request for Proposal [MS WORD] [PDF]

2009-10 No Child Left Behind Documents

• 2009-10 Request for Proposal [MS WORD] [PDF]
• High-Need School Divisions [MS WORD] [PDF]
• Participant Response Form [MS WORD]
• Project Administration Guidelines [MS WORD]
• Project Director Summary [MS WORD]
• Request for Reimbursement Form [MS WORD]
• Interim Progress Report 2009-10 [MSWORD]
• Program Activities Schedule 2009-10 [MSWORD]
• Improving Teacher Quality State Grant Awards 2009-10 [MSWORD] [PDF]

2008-09 No Child Left Behind Documents

• Final Report Guidelines [PDF]
• Project Director Summary [MS WORD]
• Unexpended Funds Form [MS WORD]
• Final Budget Summary Form [MS WORD]
• 2008-09 Request for Proposal [MS WORD] [PDF]
• Addendum [PDF]
• Participant Response Form 08-09 [MSWORD]
• Project Administration Guidelines 08-09 [MSWORD]
• Request For Reimbursement Form 08-09 [MSWORD]
• Interim Progress Report 08-09 [MSWORD]
• Program Activities Schedule 08-09 [MSWORD]
• Improving Teacher Quality State Grant Awards [MSWORD] [PDF]