LIBRARY
ADVISORY COMMITTEE
MARY
WASHINGTON COLLEGE
MINUTES
ATTENDANCE: Ralph Alberico (James
Madison University), Robin Benke (University of Virginia's College at Wise),
Calvin Boyer (Longwood College), Barbara Brown (Washington & Lee), Lisabeth Chabot (Mary Baldwin College),
Virginia Cherry (Richard Bland College), Gene Damon (VCCS), Cathy Doyle
(Christopher Newport University), David
Hayes (Radford University), Doug Hurd for Karin Wittenborg, University of
Virginia (University of Virginia), John Jaffe (Sweet Briar College), Connie
McCarthy (The College of William and Mary), Virginia O’Herron (Old Dominion
University), Frank Moran, (Blue Ridge Community College), Kathy Perry (VIVA),
Cathy Sabol (Northern Virginia Community College), Don Samdahl (Virginia
Military Institute), Aileen Schweitzer
(Thomas Nelson Community College), LeRoy Strohl (Mary Washington College), John
Ulmschneider (Virginia Commonwealth University), Elsie Weatherington, (Virginia
State University) and John Zenelis (George Mason University).
CALL TO
ORDER:
The meeting was called to order at 9:00 A.M by Elsie Weatherington, Chair.
INTRODUCTIONS
AND PRELIMINARY COMMENTS:
Elsie thanked Roy for the VIVA and LAC arrangements
and hospitality at Mary Washington College .
Roy Strohl moved and Barbara Brown seconded the motion that the minutes of the June 7, 2002 meeting be approved. The minutes were approved as presented.
VIVA
REPORTS:
The VIVA budget has been placed on a quarterly allowance and funds will be released as needed. It is unknown what cuts will have to be made in the future but priorities will be planned.
Action: Develop an agenda for a retreat before next
meeting to plan for possible cuts.
Action:
Users need to document budget cuts noting how much could potentially be
saved.
Kathy Perry submitted a brief description of the impact of further VIVA budget reductions to SCHEV. Ralph presented a draft resolution about further VIVA budget cuts and the impact of those cuts, which was directed toward SCHEV: “SCHEV LAC Resolution on the Impact of VIVA Budget Cuts”.
Action: Make the resolution a formal
resolution. Ralph will revise and Kathy
will forward to SCHEV. . Ralph Alberico
moved and Roy Strohl seconded that LAC accept this resolution. The resolution was unanimously accepted by
LAC.
Ralph has asked the Personnel Committee to assist with the evaluation of Kathy Perry, VIVA Project Director. John Zenelis will chair and the VIVA Standing Committee chairs will serve on the ad hoc Personnel Committee. Members are encouraged to supply information to Ralph with a copy to John Zenelis.
Kathy
Perry, VIVA Project Director
The usage statistics have been put into an excel document which will be
more useful. Twenty-one companies have
supplied statistics to VIVA.
ILL allocations are not in
any danger of being withdrawn and the funds will be released as soon as
possible. Invoices for the PsycARTICLES will be mailed soon.
Sending Interlibrary Loans
from electronic journals is an issue. John Duke will add a note if a database
allows electronic interlibrary loans.
The Steering Committee
agreed to buy the tapes of Academic Press archives 1966-2002.
Kathy disseminated a VIVA
report, which included a “Program Description” and “The implications of budget
reduction on programs/recipients.”
Implications are: increased
costs for other state agencies; ‘unleveling’ the playing field; lost research
opportunities, lost support for distance education and other contractual benefits
lost. In summary, three points were
clear. First, all of VIVA’s work
represents a significant overall savings to the Commonwealth of Virginia. Second, any and all VIVA budget cuts will
increase both the immediate and the long-term costs for all member colleges and
universities (public and private).
Third, budget cuts to VIVA will be in addition to the budget cuts the
public college and university libraries are already facing.
Handout “Interview with
Kathy Perry, Director of the Virtual Library of Virginia (VIVA)” conducted by
Reba Leiding for Library Collections, Acquisitions, & Technical Services
26 (2002) 151-159.
The ILL Forum received favorable comments especially with more networking
time provided during the forum. John
thanked David Seaman (UVA), Paul Rittelmeyer (UVA), and Kathy Perry for being
speakers at the Forum.
John also announced that UVA Health Science will not charge for
Interlibrary Loans to VIVA institutions and will release this information soon.
Handout disseminated. The Committee reported the
renewal of Oxford University Press, CIAO, ACM, GaleNet, and ABC-CLIO.
In August, the RUC sub-committee on training held training sessions for the Factiva database and the proposed CSA interface. Pat Hausman reported that 142 staff attended the training sessions at four locations and that the evaluations to the training sessions were favorable.
The Committee has not met but has planned a Fall meeting. The Committee was planning workshops to improve librarians’ teaching skills; however, due to budget cuts, the workshops are on hold.
John reported that the
committee had a good luncheon meeting at Christopher Newport University and that
no luncheon has been planned for today.
Ralph Alberico and Kathy Perry spoke at GPAC for the first time and presented an excellent VIVA program.
On August 8th,
Kathy Perry, Ralph Alberico, Gene Damon and John Ulmschneider met
with representatives of the Department of Budget and Planning, Secretary of
Education, Secretary of Technology, Senate Finance Committee staff and House
Appropriations Committee staff. The
committee met with Pamela Currey, Assistant Secretary of Finance and Donald
Finley, Executive Director of the Virginia Business Higher Education Council on
September 11
Ralph Alberico emphasized that it is more important
than ever before that General Assembly members know who we are and what we have
accomplished.
The Committee has been invited to speak before the
Senate Finance Committee on October 10th and the House
Appropriations Committee on November 18th.
SCHEV Work Groups Reports:
Economic
Prosperity-Lis Chabot
The
following strategies have been suggested:
Strategy:
provide career opportunities for K-12/adult.
Strategy:
look at internships and service learning for academic credit.
Strategy:
recognize areas that have shortages.
Strategy: encourage students to stay in Virginia by
providing incentives such as the
forgiveness of loans.
Strategy:
consider funding of distance education.
Strategy:
need to increase diversity and collaboration.
Strategy:
recognize the economic impact on the surrounding community.
Strategy: monitor market responsiveness.
Strategy:
target grants such as Pell grants.
Strategy:
consider modular degree programs (certificate programs).
Strategy:
streamline in order to start new programs.
Now strategies might be implemented to focus on
specific age groups:
Ages:
17-27 prisons/college students
Ages:
27-50 most productive
Ages:
50 and over use more resources
Research-John
Ulmschneider
Consider faculty recruitment and laboratory upgrades. Attract out-of-state graduates by charging in-state tuitions.
Technology-Cathy
Doyle, Eileen Hitchingham
Need
support for learning activities and how to use technology for these
activities. How can we access and share
this information? Pursue advance
computer and technology structure and training.
Other
Information and For the Good of the Order:
Gene Damon will update the list of VCCS representatives.
The meeting was adjourned at noon.
Future LAC Meetings with VIVA Steering Committee the
preceding day:
December 5-6, 2002: Richmond, with LAC meeting at
Monroe Building, with Gene Damon VCCS hosting.
March 6-7, 2003: Sweet Briar College
June 5-6, 2003: Virginia Tech
Virginia Cherry, Secretary