SCHEV --
LIBRARY ADVISORY COMMITTEE
Virginia
Military Institute
MINUTES
ATTENDANCE: Ralph Alberico (James
Madison University), Robin Benke (University of Virginia’s College at Wise), Tom Camden for Nolan Yelich (Library of Virginia), Gerald
Gordon for David Hayes (Radford University), Eileen Hitchingham (Virginia
Tech), Pat Howe for Wendell Barbour (Longwood University), John Jaffe (Sweet
Briar College), Connie McCarthy (The College of William and Mary), Colette
Macin for Mattie Roane (Norfolk State University), Mary Mayer-Hennelly
(Tidewater Community College),
CALL TO
ORDER:
Robin Benke, Chair, called the meeting to order at
INTRODUCTIONS
AND PRELIMINARY COMMENTS:
The minutes of the
VIVA REPORTS:
Ulrich’s Serials Analysis System:
Kathy
Perry introduced Paul Metz (Virginia Tech),
co-chair with Sharon Gasser (JMU) of the RUC’s Ulrich’s Serials Analysis
System subcommittee.
Paul
distributed copies of the subcommittee’s Analysis
of Current Serial Subscriptions of Virginia Academic Libraries, Using Ulrich’s
Serials Analysis System: Final Report to
VIVA Directors and Library Advisory Committee of SCHEV. Paul then noted the contributions of the
other subcommittee members: Rachel Frick
(
1.
That a list of titles appearing to have only one currently subscribing
library be mounted on the web
site and libraries asked to consult the list when making local cancellation decisions, but not
required to avoid canceling such titles.
2.
That VIVA continue to explore consortial purchases with publishers whom the data identify as potentially valuable
partners.
3.
That VIVA renew the [USAS] product and continue to update both the subscription data and the analysis.
4.
That VIVA work with Bowker to improve the product and ask for
appropriate consideration based on
our own efforts.
1. Ralph reported that the
2. Ralph announced the pending vacancy in the classified VIVA administrative assistant position and stated that the position would be changed to that of an administrative faculty/professional librarian, thereby more accurately reflecting the current nature of the work. The Steering Committee approved the search for a fulltime Associate Director for VIVA; the VIVA Personnel Committee will fill the position as quickly as possible.
3. Ralph observed that VIVA is now 10 years old and facing major strategic issues. He noted that the Steering Committee will be addressing long-term plans for funding and administration, among other issues, and that these topics will be on the agenda for their next retreat.
1. Kathy reported that five project ideas were suggested during the last six months: a. Training attorneys in Virginia on how to deal with library licenses – Project idea referred to the Library Advisory Committee for consideration; b. Training library staff for digital collections – Project idea referred to the Virginia Heritage Project; c. Reviewing Google technology – Tabled for further discussion at Steering Committee retreat; d. ILL through a secure server – Tabled for further discussion at Steering Committee retreat; e. Virtual reference – Tabled for further discussion at Steering Committee retreat
2. Kathy reviewed the divergent price increases for PsycArticles for VIVA public institutions and noted 3 different pricing options. “The Steering Committee approved a pricing plan for all public institutions participating in the OVID PsycArticles subscription in which all schools will see the same increase.”
3. Kathy summarized a very active season of publicity for VIVA:
· 3,000 copies of VIVA’s 10th-year anniversary report were widely distributed; additional copies are still available
·
Ralph Alberico led the Virginia Library Association VIVA Users Group meeting at VLA
in
·
Ralph Alberico gave a presentation at the
Charleston Conference on
·
·
Kathy Perry attended the ICOLC meeting in
·
The October 2004 issue of the Thomson Gale
Focal Point included an interview with Kathy Perry <http://www.gale.com/enewsletters/focal_point/2004_10/viva.htm>
·
Kathy participated in a panel at the AAP/SSP
Roundtable in
·
Jim Self and Kathy Perry are participating in
the Project COUNTER statistics project on behalf of VIVA and other consortia
and are generating specific recommendations for consistent, reliable statistics
from the vendors.
VIVA Resources
for Users Committee: Kathy Perry for
Kathy disseminated the “VIVA Resources for Users Committee
Report to the Steering Committee (
1. The VIVA Steering Committee approved renewals for : a. ABC-CLIO; b. AMS: MathSciNet; c. AMS Journals; d. IOP Archives; e. Cambridge University Press Journals; f. HarpWeek; g. AP IDEAL Archives
2. The Steering
Committee approved these new products:
a. EngnetBase; b. CRC Handbook of Chemistry and Physics; c.
3. The report also included these informational notes: a. Due to increasing “turnaways” on FirstSearch, the RUC approved 3 additional FirstSearch ports as of Feb. 1, 2005; b. Discussion of Dissertation Abstracts continues; a more unanimous RUC recommendation is needed before action at the Steering Committee level; c. Two very helpful, low-cost training sessions on the Bowker Books in Print and Ulrich’s Periodicals Directory were held on Dec. 2, 2004, at Hollins University and on Dec. 3, 2004, at the College of William and Mary; d. The Steering Committee approved funding for a one-day spring 2005 training session for selected VIVA products.
Resource Sharing Committee:
Eileen Hitchingham, Chair
Eileen reviewed her negotiations with Infotrieve for
Ariel 4.0. Based on the Resource Sharing
Committee’s recommendations, the
John distributed
the “VIVA Outreach Committee Quarterly Report.”
John noted that the Outreach Committee met on
SCHEV Update:
Alan Edwards
1. Alan Edwards was unable to attend the meeting
but sent the following report:
II. VLII &
LTAC. SCHEV is moving forward with its Virginia Learning Infrastructure
Initiative (VLII) and the associated Learning Technology Advisory Committee
(LTAC). Staff invited various
stakeholders and constituents from across (and beyond) the Commonwealth to
participate in a webcast on November 15th and a meeting in Richmond
in December 2nd to discuss and refine the initiative’s goals and
begin developing sub-goals, strategies, timelines and success measures. Robin Benke and Ralph Alberico participated
in the webcast; Ralph attended the meeting and was tapped to head up a working
group centered around the initiative’s third goal: Collaboratively
identify and adopt complementary methods and processes needed to create and
sustain transformed learning environments.
At its January meeting, the State Council
will be updated on the initiative and will be asked to approve the LTAC
membership and the revised VLII goals.
Library Advisory Committee members may communicate their thoughts on the
initiative and its goals, as well as provide input on sub-goals and strategies,
via Ralph, Robin or me (AlanEdwards@schev.edu).
III. System Issues.
In the spring, the General
Assembly required SCHEV to study the need for a new public institution in the
south-central region of the state; over the summer, the Governor’s Office asked
SCHEV to study the “Chartered Universities” proposal. Discussions of both issues took place at the
Council’s October 19th meeting, and SCHEV conducted open meetings on
the south-central institution idea and on competing planning proposals in late
October. I am not involved in these
considerations and do not know whether input has been or will be solicited from
SCHEV’s advisory committees. If the LAC
wishes to take a position on either or both issues, its input should be directed
to SCHEV executive director Dan LaVista (DanielLaVista@schev.edu) prior to the
Council’s January 11th meeting.
IV. Budget Issues.
At its October meeting, the
State Council took actions in support of various budget requests related to the
agency budget and several pass-through programs; no budgetary items related
directly to VIVA or to academic libraries were considered (the various agenda
items are available on the SCHEV website at:
http://www.schev.edu/SCHEVs/AgendaBooks/AgendaBookOct04/AgendaIntro.asps. I expect that the Governor’s interest in
promoting and expanding sponsored research will be a theme connecting various
initiatives relating to faculty, student aid (esp. graduate-student aid), and
facilities in the upcoming legislative session.
Signed: Alan Edwards (
2. Ralph Alberico shared additional information
and handouts about The Virginia Learning Infrastructure Initiative (see Item
II. in Alan Edwards’ report above).
Ralph is heading the working group on VLII governance and support
services and he noted that the group is looking at VIVA as a model of “lean”
governance, i.e., small central administrative structure. Robin Benke is representing the LAC for the
Virginia Learning Infrastructure Initiative and the Learning Technology
Advisory Committee
Library of Virginia Update: Tom Camden for Nolan Yelich
Tom provided a comprehensive overview of current Library of Virginia activities and projects:
· Budget recovery is having positive impact, e.g., some positions filled and some hours of operation restored
· Upgrade to Aleph 16 will occur in January; will enhance search capabilities for the public and access to special collections materials
·
Library of
·
Library of
· The Library is heavily involved in the Capitol renovation program, including responsibilities for packing and restoring all public art work
· April 2005 will be the debut of collections management database to access information on art work in Special Collections
· The Library will sponsor a major exhibition of the Commonwealth Art Collection in Spring 2005
· The Virginia Shop (formerly the Library Shop), under the administration of the Library of Virginia, will re-open Spring 2005 and will focus on materials representing the Library’s own collections
·
The Library is involved in a $485,000 NEH grant
for
Library
Support and Advocacy Task Force: John Ulmschneider, Chair
John reported that
there were no new developments at this time.
Discussion of the approaches LAC members are taking
to develop, manage and support image, sound and video collections: Ralph Alberico
Ralph provided LAC participants with a handout of
questions about their approaches to media collections. In the ensuing discussion, members
contributed a wide-range of experiences and perspectives from their own
institutions, covering such topics as:
media organization, access, delivery, circulation, copyright,
conversion/transfer of formats, preservation, licensing, e-reserves, electronic
records, oral history collections, and indexing. Several members cited their arrangements with
commercial media vendors and distributors.
After extensive conversation a wide array of practices was evident, but
with no consistency among the institutions.
Members agreed that there is great interest in this topic of media
management and further discussion should continue. In addition, members wanted
to explore the concept of purchasing media core collections/databases as
The
meeting was adjourned .
Future
LAC Meetings with VIVA Steering Committee the preceding day:
Mar.4,
2005
UVA,
Aileen
Schweitzer, Secretary